Notice: Annual General Meeting 2017

Mailchimp-AGM-2017.png

Annual General Meeting 2017

Tuesday, Oct 24th 5:30 PM at Vancouver Island University, Building 355, Room 203

Beyond the usual business of an Annual General Meeting (the year in review for members, and election of directors), there are two Special Resolutions referred by the board of directors to update our bylaws. See below the following agenda for details.

For elections this year under our staggered directorship bylaw, there are two student positions, two community positions, as well as one faculty position and one administrative position open for nomination. Although most of the current board of directors wish to run again to continue their work, nominations are open for submission in advance of the annual general meeting and will be reviewed by a nominations committee for referral to the membership. Those interested in running for a directorship, can fill in a nomination form and submit it completed and signed to operations manager Arbie Fru during office hours (9 AM–2 PM, Monday–Friday), or email it before midnight Friday, October 6th to secretary@chly.ca or nominations@chly.ca.

A note about notice

Our bylaws were last updated in the fall of 2016 at our last Annual General Meeting. Notice for General Meetings is now no less than 14-days. At the time of this notice, there will be 29-days notice. Special Resolutions require 14-days notice under the BC Society Act.

Annual General Meeting Agenda

  1. 5:30PM—Member sign in.
  2. 6:00PM—Meeting commences (Quorum is 24 members of the RMS).
  3. 6:01PM—Appointment of a chairperson.
  4. 6:02PM—Acknowledgment of Snuneymuxw First Nations territory and thanks.

    "As Vancouver Island University has a long-standing relationship with the Snuneymuxw First Nation, the Radio Malaspina Society, operating CHLY 101.7FM, would like to acknowledge and thank the Snuneymuxw First Nation for allowing us to live and learn, broadcast, and share educational experiences here on their traditional territory."
     
  5. 6:05PM—Approval of minutes of the previous Annual General Meeting, and any Special General Meetings in the year.
  6. 6:10PM—President's Report.
  7. 6:20PM—Finance report to year end.
  8. 6:30PM—Appointment of an auditor.
  9. 6:35PM—Election of directors: Two Student Members, Two Community Members, One Faculty Representative and One Administrative Representative.
  10. 6:40PM—Special Resolutions (Bylaw Amendments).
    1. 6:41PM—Resolution One.
    2. 6:50PM—Resolution Two.
  11. 7:30PM—General Resolutions.
  12. 7:40PM—Any Other Business.
  13. 7:50PM—Adjournment.

Special Resolutions

Special Resolutions as referred by the board of directors of the Radio Malaspina Society.

Resolution One.

Explanation: As referred to the board for special resolution via Kenny Brault's notice of motion at the 2016 AGM. Recognition of Indigenous Territory for meetings, on-air, and online purpose will be expanded upon in Station and Society Policy.

Be it resolved that:
4.4.1. The agenda for an Annual General Meeting shall include
4.4.1.1. Approval of agenda
4.4.1.2. Approval of minutes of the previous Annual General Meeting, and any Special General Meetings in the year.
4.4.1.3. President’s Report
4.4.1.4. Finance report to year end
4.4.1.5. Appointment of auditor
4.4.1.6. Election of directors
4.4.1.7. Special Resolutions
4.4.1.8. General resolutions
4.4.1.9. Any other business
4.4.1.10. Adjournment


Be amended with:
4.4.1. The agenda for an Annual General Meeting shall include:
4.4.1.1. Recognition of Indigenous Territory
4.4.1.2. Approval of agenda

4.4.1.3. Approval of minutes of the previous Annual General Meeting, and any Special General Meetings in the year. 
4.4.1.4. President’s Report
4.4.1.5. Finance report to year end
4.4.1.6. Appointment of auditor
4.4.1.7. Election of directors
4.4.1.8. Special Resolutions
4.4.1.9. General Resolutions
4.4.1.10. Any other business
4.4.1.11. Adjournment

Resolution Two.

Explanation: With our update to our bylaws last year to include faculty and administrative representation, we overlooked section 5.5 Staggered Directorships. This will correct that oversight.

Be it resolved that:
5.5 Staggered Directorships
5.5.1 Two (2) of four (4) Community Directors shall be elected in the even year and Two (2) of four (4) shall be elected in the odd year.
5.5.1 Three (3) of six (6) student directors shall be elected in the even year and Three (3) of six (6) student directors shall be elected in the odd year


Be amended with:
5.5 Staggered Directorships
5.5.1 Two (2) of four (4) Community Directors shall be elected in the even year and Two (2) of four (4) shall be elected in the odd year.
5.5.1 Two (2) of four (4) Student Directors shall be elected in the even year and Two (2) of four (4) student directors shall be elected in the odd year
5.5.1 The two (2) seats reserved for Faculty and Administrative representation from VIU will not be staggered and shall be elected if they are empty.

Time to Renew?

Keep lineups short, renew your membership before the Annual General Meeting.

If you're unsure as to whether or not your membership is up to date, please email Operations Manager Arbie Fru to check your status, or phone the station at (250) 716-3410 and speak to staff during office hours (9 AM to 2 PM weekdays). Members not in good standing cannot participate in a vote at a General Meeting. An email should be sent out shortly to inform you as to whether or not you are currently a member in good standing.

Students currently attending Vancouver Island University's Nanaimo Campus are considered as Student Members and are Members in Good Standing.