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Annual General Meeting 2018.

  • Vancouver Island University, Building 200, Room 203. (map)
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Annual General Meeting 2018

Tuesday, Oct 30th 5:30 PM at Vancouver Island University, Building 200, Room 203.


Hello Friend

CHLY 101.7FM has been since its inception, operated by the Radio Malaspina Society. This year will present to us our 20th Annual General Meeting since the Society was officially incorporated December 3rd 1997.

As part of this momentous milestone, we intend to make this a special Annual General Meeting. Exact details are pending, but if you have any photos from the past 20 years, please pass them along for use in our AGM20 materials. We also intend to have some guest speakers.

Here's to another 20 years of the Radio Malaspina Society and CHLY 101.7FM!

PS: Please don't forget to RSVP.

Nolan Duke
Radio Malaspina President.
CHLY 101.7FM

This year's business

For elections this year under our staggered directorship bylaw, there are two student positions and two community positions open for nomination.

Nominations are open for submission in advance of the annual general meeting and will be reviewed by a nominations committee for referral to the membership. Those interested in running for a directorship, can fill in a nomination form and submit it completed and signed to Executive Coordinator Jesse Woodward during office hours (9 AM–5 PM, Tuesday–Friday), or email it to before midnight Saturday, October 20th to jesse.woodward@chly.ca, (CC: secretary@chly.ca or nominations@chly.ca).

This year there are three Special Resolutions referred to by the Board of Directors to update our bylaws. See below the following agenda for details.

A note about notice

Notice for General Meetings is now no less than 14-days. At the time of this notice, there will be at least 27-days notice. Special Resolutions require 14-days notice under the BC Society Act.

 Todd Maffin, Former CBC Radio Host, and presenter at our 20th AGM.

Todd Maffin, Former CBC Radio Host, and presenter at our 20th AGM.

Annual General Meeting Agenda

  1. 5:30 PM—Member sign in.

  2. 6:00 PM—Meeting commences (Quorum is 24 members of the RMS).

  3. 6:01 PM—Appointment of a chairperson.

  4. 6:02 PM—Acknowledgment of Snuneymuxw First Nations territory and thanks.

    "As Vancouver Island University has a long-standing relationship with the Snuneymuxw First Nation, the Radio Malaspina Society, operating CHLY 101.7FM, would like to acknowledge and thank the Snuneymuxw First Nation for allowing us to live and learn, broadcast, and share educational experiences here on their traditional territory."
     

  5. 6:05 PM—Approval of minutes of the previous Annual General Meeting, and any Special General Meetings in the year.

  6. 6:10 PM—Opening remarks on 20 years of the Radio Malaspina Society by John Black, former Dean of Social Sciences at VIU.

  7. 6:20 PM—President's Report.

  8. 6:30 PM—Executive Coordinator Report.

  9. 6:40 PM—Finance Report to year end.

  10. 6:55 PM—Appointment of an auditor.

  11. 7:00 PM—Election of directors: Two Student Members & Two Community Members.

  12. 7:30 PM—Special Resolutions (Constitution Amendments).

    1. Resolution One.

  13. 7:40 PM—General Resolutions.

  14. 7:50 PM—Any Other Business.

  15. 8:00 PM—Presentation: Tod Maffin on how to create intimacy with the audience as a radio host. 

  16. 8:30-8:45 PM—Adjournment.

Special Resolutions

Special Resolutions as referred by the Board of Directors of the Radio Malaspina Society.

Constitutional Amendments:

Special Resolution One:

Be it resolved that the following:

2.1.3 To communicate with the highest standards of journalism the concern, interest and attitudes of the campus, as well as the academic environment to the general public;

Be replaced with:

2.1.3 To communicate with the highest standards of journalism the concern, interest and attitudes of the campus, surrounding community, as well as the academic environment to the general public;

Reasoning:

CHLY broadcasts and communicates local news from the surrounding community. The constitution does not currently account for this.

Time to renew your membership?

Pay your membership online, and keep your membership up to date! You can pay once, or set up recurring yearly payments.

Keep lineups short, renew your membership before the Annual General Meeting.

If you're unsure as to whether or not your membership is up to date, please reply back to this email to check your status, email Executive Coordinator Jesse Woodward or phone the station at (250) 716-3410 and speak to staff. Members not in good standing cannot participate in a vote at a General Meeting. An email should be sent out shortly to inform you as to whether or not you are currently a member in good standing.

Students currently attending Vancouver Island University's Nanaimo Campus are considered as Student Members and are Members in Good Standing.

Later Event: November 19
Fall Fund Drive 2018