Annual General Meeting Results
Thursday, October 30th, 2025, 6:00 PM
Building 355 Room 203 in-person at Vancouver Island University
The Radio Malaspina Society Board of Directors has moved to hold its 27th Annual General Meeting in person at Vancouver Island University. The meeting will occur on Thursday, October 30th with meeting sign-in starting at 5:30 PM, and meeting business starting at 6:00 PM. Paisano’s Pizza will be served.
Unless you are an invited guest, you must be a member in order to attend this meeting, and a Voting Member to vote and count toward the meeting’s quorum.
IMPORTANT: Please click on the button below to register for the AGM. Only those attending the AGM will be eligible to vote for board members.
Notice for General Meetings and Special Resolutions is 14 days notice under the Societies Act of British Columbia. Questions regarding the AGM may be directed to the Board of Directors at secretary@chly.ca or to the Executive Director Jesse Woodward at jesse.woodward@chly.ca.
Membership and eligibility to vote
Voting Members: You must be a current Voting Member to be eligible to vote at the AGM. New Community Members signed up after September 30th, 2025 will not be eligible to vote as they are not yet considered Voting Members.
Student Members: If you are enrolled for the fall semester at the Nanaimo campus of Vancouver Island University you are considered a Student Member and are not required to pay for a membership to be a Voting Member. You are granted membership through your student fee.
Community Members: Your membership may be expired so please renew! Membership runs from May 1st through April 30th of the following year. If you were a member for at least 6 months of the last 12 months, but your membership has expired, you can renew your membership at chly.ca/membership to be a Voting Member at this meeting.
To keep your membership up to date, it is recommended that you set your membership payment to automatic annual renewal. If you're unsure as to whether or not your membership is up to date, please reply back to this email to check your status. Alternatively, call the office at (250) 716-3410 during office hours, Monday to Friday, 9 AM to 5 PM and ask for Executive Director Jesse Woodward.
Community Members already on month-to-month Sustaining Donor plans of $5.00 or higher do not need to renew their membership as their monthly donation pays for their membership.
Voting and Election Methods
Voting on meeting motions will be done via verbal yay-nay-abstain, a show of hands, or other means provided by Roberts Rules of Order.
The election of directors will be in person via secret ballot.
This Year’s Business
Elections
For elections this year under our staggered directorship bylaw, members will elect up to two Student Member, up to two Community Members, and up to two VIU Representatives to the board of directors.
Nominations closed on October 10th in advance of the Annual General Meeting and were reviewed by the Nominations Committee for referral to the membership via the Board of Directors.
Nominated Candidates
Student Members: Maggie MacLachlan and Benjamin Ataie.
Community Member: Jack Corfield and Laura Schramm.
VIU Representative: Craig Taylor.
An affirmative vote (bylaw 5.7.3) is required to elect each candidate.
Special Resolutions
This year, there are five Special Resolutions referred referred to the members by the Board of Directors to update our bylaws. Click below on the accordion menus for the full content of the Special Resolutions.
-
WHEREAS
We seek to update our Membership Fee bylaws for clarity.
THEREFORE
Be it resolved that bylaw 3.1.1: “A fee of not less than $1.13 (set by referendum of students) per month per member applicable to the months in which they are students at Nanaimo Campus of Vancouver Island University. Fees are collected by the Student Union from the Vancouver Island University, and remitted to the Radio Malaspina Society.”
Be amended to: “For Student Members: A fee of not less than $1.80 (set by referendum of students) per month per member applicable to the months in which they are students at Nanaimo Campus of Vancouver Island University. Fees are collected by the Student Union from the Vancouver Island University, and remitted to the Radio Malaspina Society.”
AND
Be it further resolved that bylaw 3.1.2.: “The annual membership fee for the following year for members of the greater community shall be set by the Board of Directors at its first meeting after the AGM. The amount of that membership fee shall not be less than $30.00”
Be amended to: “For Community Members: An annual membership fee of not less than $30. This fee shall be set by the Board of Directors at their first meeting after the Annual General Meeting.”
-
WHEREAS
A “month” is an ambiguous amount of time, and this change lines this bylaw up with 2.4.1 on Community Members as Voting Members.
THEREFORE
Be it resolved that bylaw 5.6.1: “In order to be eligible to run for a position on the Board of Directors a candidate must be a member of the Radio Malaspina Society for a minimum of one (1) month prior to the time of the elections”
Be amended to: “In order to be eligible to run for a position on the Board of Directors a candidate must be a member of the Radio Malaspina Society for a minimum of 30 days prior to the time of the elections.”
-
WHEREAS
We seek to clarify what membership type pays what membership fee:
THEREFORE
Be it resolved that bylaw 2.1.1: “Any members of the community at large who have completed the membership application and paid the prescribed membership fees to the Society (“Community Members”).”
Be amended to: “Any members of the community at large who have completed the membership application and paid the prescribed membership fee in bylaw 3 to the Society (“Community Members”).”
AND
Be it further resolved that bylaw 2.1.2: “All students who are registered in at least one credit course at Vancouver Island University (Nanaimo Campus), for the current or previous semester (“Student Members”).”
Be amended to: “All students who are registered in at least one credit course at Vancouver Island University (Nanaimo Campus), paying at minimum the fee in bylaw 3, for the current or previous semester (“Student Members”).”
-
WHEREAS
We seek to add a third membership category for VIU Members to ease the process of finding VIU Representatives to serve on our board of directors.
THEREFORE
Be it resolved that the following be adopted as bylaw 2.1.3: “Up to four people employed at Vancouver Island University as faculty, staff, or administration may be appointed by the society’s Board of Directors (“VIU Members”)”.
AND
Be it further resolved that bylaw 2.4.2 be amended from:
“All Student Members shall be Voting Members.”
To:
“All Student Members and VIU Members shall be Voting Members.”
AND
Be it further resolved that bylaw 5.2 be amended from: “Four seats of the Board of Directors will be reserved for student members, four seats for community members as defined in Bylaw 2, and two seats will be reserved for faculty or administrative representatives from Vancouver Island University.”
To: “Four seats of the Board of Directors will be reserved for Student Members as “Student Board Members”, four seats for Community Members as “Community Board Members”, and two seats will be reserved for VIU Members as “VIU Representatives”.
AND
Be it further resolved that the following be adopted as bylaw 5.6.3.: “VIU Members are exempt from bylaw 5.6.1”
-
Dependency: Special Resolution 4: VIU Members and VIU Representatives must pass in order for this to be voted on.
WHEREAS
We should clarify membership terms, member standing, and member termination (for not renewing membership) in our bylaws, rather than policy.
THEREFORE
Be it resolved that the following be bylaws be adopted:
Bylaw 2.5: “Term of Membership”, Bylaw 2.6: “Membership not in good standing”, Bylaw 2.7: “Termination of membership if member not in good standing”
AND
Be it further resolved that the following be adopted as bylaw 2.5.1: “Community Members and VIU Members term of membership ends at the completion of the Society’s fiscal year (bylaw 9.4.1). Student Members term of membership runs one semester following the semester they are enrolled in and have paid fees for.”
AND
Be it further resolved that the following be adopted as bylaw 2.6.1: “A member is not in good standing if the member fails to pay the member's membership dues, if any, prescribed in bylaw 2.1, and the member is not in good standing for so long as those dues remain unpaid.”
AND
Be it further resolved that the following be adopted as bylaw 2.7.1: “A person's membership in the Society is terminated if the person is not in good standing for 6 consecutive months.”
AND
That bylaw 2.2.4: “All members are in good standing except a member who has failed to pay his or her current annual membership fee, or any other subscription or debt due and owing by the member to the society, and the member is not in good standing so long as the debt remains unpaid.” be removed.
Annual General Meeting Agenda
5:30 PM—Member sign-in.
6:00 PM—Meeting commences (Quorum is 16 Voting Members of the Radio Malaspina Society).
6:01 PM—Appointment of a chairperson.
6:02 PM—Acknowledgment of Snuneymuxw First Nations territory and thanks.
"As Vancouver Island University has a long-standing relationship with the Snuneymuxw First Nation, the Radio Malaspina Society, operating CHLY 101.7FM, would like to acknowledge and thank the Snuneymuxw First Nation for allowing us to live and learn, broadcast, and share educational experiences here on their traditional territory."
6:03 PM—Approval of Agenda.
6:05 PM—Approval of Minutes of the previous Annual General Meeting, and any Special General Meetings in the year.
6:10 PM—President's Report.
6:25 PM—Executive Directors Report.
6:35 PM—Finance Report to year-end.
7:00 PM—Appointment of accountant.
7:05 PM—Election of Directors:
Up to Two Student Members.
Up to Two Community Members.
Up to Two VIU Representatives.
7:15 PM—Special Resolutions (if any):
Special Resolution 1: Membership Fee Update
Special Resolution 2: Board Eligibility
Special Resolution 3: Membership Fee Clarity
Special Resolution 4: VIU Members and VIU Representatives
Special Resolution 5: Membership Terms, Standing, and Termination
7:40 PM—General Resolutions.
7:50 PM—Any Other Business.
8:15-8:30 PM—Adjournment.