Notice of Annual General Meeting
Thursday, October 29th, 2026, 6:00 PM
Building 356 Room 109 in-person at Vancouver Island University
The Radio Malaspina Society Board of Directors has moved to hold its 28th Annual General Meeting in person at Vancouver Island University. The meeting will occur on Thursday, October 29th with meeting sign-in starting at 5:30 PM, and meeting business starting at 6:00 PM. Pizza will be served.
Unless you are an invited guest, you must be a member in order to attend this meeting, and a Voting Member to vote and count toward the meeting’s quorum.
IMPORTANT: Please click on the button below to register for the AGM. Only those attending the AGM will be eligible to vote for board members.
Notice for General Meetings and Special Resolutions is 14 days notice under the Societies Act of British Columbia. Questions regarding the AGM may be directed to the Board of Directors at secretary@chly.ca or to the Executive Director Jesse Woodward at jesse.woodward@chly.ca.
Membership and eligibility to vote
Voting Members: You must be a current Voting Member to be eligible to vote at the AGM. New Community Members signed up after September 29th, 2026 will not be eligible to vote as they are not yet considered Voting Members.
Student Members: If you are enrolled for the fall semester (or were enrolled for the summer semester) at the Nanaimo campus of Vancouver Island University you are considered a Student Member and are not required to pay for a membership to be a Voting Member. You are granted membership through your student fee.
Community Members: Your membership may be expired so please renew! Membership runs from May 1st through April 30th of the following year. If you were a member for at least 6 months of the last 12 months, but your membership has expired, you can renew your membership at chly.ca/membership to be a Voting Member at this meeting.
To keep your membership up to date, it is recommended that you set your membership payment to automatic annual renewal. If you're unsure as to whether or not your membership is up to date, please reply back to this email to check your status. Alternatively, call the office at (250) 716-3410 during office hours, Monday to Friday, 9 AM to 5 PM and ask for Executive Director Jesse Woodward.
Community Members already on month-to-month Sustaining Donor plans of $5.00 or higher do not need to renew their membership as their monthly donation pays for their membership.
Voting and Election Methods
Voting on meeting motions will be done via verbal yay-nay-abstain, a show of hands, or other means provided by Roberts Rules of Order.
The election of directors will be in person via secret ballot.
This Year’s Business
Elections
For elections this year under our staggered directorship bylaw, members will elect up to two Student Member, up to two Community Members, and up to one VIU Representatives to the board of directors.
Nominated Candidates
Student Members: Frankie Spear-Beauchamp and Chloe “Grayson” Gray.
Community Member: Robert “Robbie” Thompson and Cynthia deConinckSmith.
VIU Representative: None nominated.
An affirmative vote (bylaw 5.7.3) is required to elect each candidate.
Special Resolutions
This year, there is one Special Resolution referred to the voting members by the Board of Directors to change the name of our society. Click below on the accordion menus for the full content of the Special Resolutions.
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WHEREAS
We have been named “The Radio Malaspina Society” since our incorporation in 1997, named in reference to Malaspina University-College the previous name of Vancouver Island University.
AND WHEREAS
Today at 25 years of broadcasting, we look to the future of our mission as a media organization,
THEREFORE
Be it resolved that the: “Radio Malaspina Society”,
Be amended to the: “Salish Sea Media Society”.
REASONING: Our society’s name no longer reflects the community we work out of, and has not since 2008 when the university changed its name. As our station broadcasts to multiple mid-island communities on Vancouver Island beyond Nanaimo, as well as communities on surrounding Gulf Islands and the Sunshine Coast, the new proposed society name better reflects the full range and diverse population that we serve on the Salish Sea.
With the change of name, our call letters CHLY-FM will remain the same unchanged. The overall branding of our station may however change in the future with some further internal deliberation, ie: do we call the station—our primary program/project—Radio Salish Sea or Salish Sea Radio? Do we have
Referencing the Salish Sea, something we already have made a habit of in our messaging, also supports our efforts in the area of reconciliation. Specifically it supports, Call to Action 84 of the TRC, better recognizing the Indigenous history and First Peoples of the region. In an era of increasingly reactionary and inflammatory rhetoric regarding First Nations and reconciliation, this effort is important. As we look forward to another 25 years of broadcasting and community media in the region, we must go forward “doing our work in a Good Way”.
Annual General Meeting Agenda
5:30 PM—Member sign-in.
6:00 PM—Meeting commences (Quorum is 16 Voting Members of the Radio Malaspina Society).
6:01 PM—Appointment of a chairperson.
6:02 PM—Acknowledgment of Snuneymuxw First Nations territory and thanks.
"As Vancouver Island University has a long-standing relationship with the Snuneymuxw First Nation, the Radio Malaspina Society, operating CHLY 101.7FM, would like to acknowledge and thank the Snuneymuxw First Nation for allowing us to live and learn, broadcast, and share educational experiences here on their traditional territory."
6:03 PM—Approval of Agenda.
6:05 PM—Approval of Minutes of the previous Annual General Meeting, and any Special General Meetings in the year.
6:10 PM—President's Report.
6:25 PM—Executive Directors Report.
6:35 PM—Finance Report to year-end.
7:00 PM—Appointment of accountant.
7:05 PM—Election of Directors:
Up to Two Student Members.
Up to Two Community Members.
Up to Two VIU Representatives.
7:15 PM—Special Resolution(s) (if any):
Special Resolution 1: Society Name Change
7:40 PM—General Resolutions.
7:50 PM—Any Other Business.
8:15-8:30 PM—Adjournment.